Data Policy and Use of Website
Your use of The Freelance Copywriter website is subject to the following policies and terms, which you are deemed to accept each time you use the site.
The Freelance Copywriter is committed to the privacy of all of its customers. All client information is collected and processed in accordance with the UK’s data protection legislation, including the General Data Protection Regulations (GDPR).
Your data is processed in line with the eight data protection principles which outline that data shall be:
- fairly and lawfully processed;
- processed for limited purposes;
- adequate, relevant and not excessive;
- not kept longer than necessary;
- processed in accordance with the data subjects’ rights;
- secure; and
- not transferred to countries outside the EEA without adequate protection.
According to the ICO Registration assessment, I am only processing personal data for the core business purposes of administration, accounts and records, advertising, marketing and public relations in connection with my own business activity. This means that I am not required to register with the ICO.
Collection of personal information
The only information I collect about you is the information that you supply to me yourself through enquiry, publicly available data, email correspondence or a double opt-in to my e-newsletter. Such information will be treated in accordance with the Data Protection Act 1998 and General Data Protection Regulations (GDPR).
For the purpose of invoicing, I use an online accounting system called Kashflow, which uses the same encryption techniques as all of the major internet banking services. Data is monitored 24/7 and kept behind a secure Firewall. The data is held by Rackspace. Not only are Rackspace the world’s leader in website hosting, boasting a zero-downtime network, they have a state of the art high-security data centre built from the ground up, that includes keycard protocols, biometric scanning and round-the-clock surveillance. The data centre can only be accessed by authorised personnel. You can read more about Kashflow’s security at: https://www.kashflow.com/about/security/
Use of personal information
Personal information will only be collected and stored for the purposes of completing copywriting services on your behalf or responding to your enquiries.
If you have signed up to receive my e-newsletter, I will send emails to you offering copywriting advice and occasional information about my services. You have the opportunity to unsubscribe from these emails by clicking the unsubscribe link on the email itself or by emailing firstname.lastname@example.org with the heading Unsubscribe.
I hate spam with a passion and will never spam you, sell your email address to anyone or share your contact details with anyone else.
Requesting a copy of the information I store
You can request a copy of the information I hold about you and revoke your consent to my use of your information for the above-listed purposes at any time by contacting me at email@example.com
How I store data
I have robust security measures in place to strive to protect against loss, misuse and alteration of your user data under my control. Whilst I cannot guarantee that loss, misuse or alteration to data will not occur, I make every effort to guard against any such occurrences.
I take active steps to protect against viruses, spyware, and other malware. My computer is password protected and only used by me. My mobile devices are pin protected and have anti-virus and Internet security software in place.
How I back up data
All data I store within copywriting documents is backed up automatically to an external encrypted drive every day. The data within these documents is usually destined to be published in the public domain when the copy goes to print or is published online.
How I send data to you
Security of information transmitted over the internet cannot be assured, therefore at your request, we can password protect files before sending them to you via email, with passwords communicated by text message or verbally by telephone.
Documents can also be shared via secure cloud services such as Google Docs.
You have the right to ask me not to process your personal data for marketing purposes. I will usually inform you (before collecting your data) if I intend to use your data for such purposes or if I intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by contacting me at firstname.lastname@example.org
My site may, from time to time, contain links to and from other the websites, typically for the purpose of linking back to the source information mentioned in a blog. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that I do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.